Administrative Assistant

We are an efficient presently three (3)-attorney law firm located in the city of Montreal, in the borough of Saint-Laurent, specialized in civil litigation and family law. We are searching for an administrative assistant to join our highly motivated team. The position is full-time; although a part-time position may also be considered, (schedule and salary may be flexible for the right person).

PROFILE

Performs full legal administrative work of a responsible and confidential nature for one or more professionals.

RESPONSIBILITIES

• Organize and expedite the flow of work for the attorneys, initiating follow-up action.
• Prepare legal documents according to general precedents or instructions from the attorneys.
• Prepare letters, procedures, memos, etc. of a confidential nature, which may be drafted independently for review by the attorney or may be prepared from dictation or hard copy.
• Cooperate on a daily basis with bailiffs, stenographers, clerks and other suppliers in the legal filed at all levels.
• Forward and respond to routine correspondence.
• Manage agendas and database to ensure important dates/deadlines are respected.
• Exercise initiative and judgment to relieve Professional of administrative detail.
• Create, monitor and maintain client files for file management and client service.
• Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
• Maintain office efficiency by assisting with the implementation of office systems and procedures.
• Implement office policies, standards and procedures.
• Reception work such as answering phones, taking messages and greeting clients.
• Any other duties as required.

QUALIFICATIONS

• Ability to communicate effectively with other Firm members, with the aptitude to take care of client’s needs in a professional and courteous manner.
• Ability to use discretion when dealing with confidential information.
• Capacity to work independently, as well as in a team environment.
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Able to prioritize and to redefine priorities when necessary.
• Handle stress in a business-like manner.
• Proficient communication skills: written and spoken (Bilingualism French/English).
• Advanced computer skills including Microsoft Office Suite (Word, Excel, Outlook).

The successful candidate must:

• Be extremely organized, attentive to details and accurate.
• Be honest and efficient with your time.
• Have a positive attitude; be personable and willing to learn.
• Ideally have similar experience in a professional office environment.
• Ideally have some legal experience.

Thank you for your interest in the position.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.

Job Type: Full-Time or Part-Time

Job Types: Full-time, Part-time, Permanent

Experience:

• paralegal: 1 year (Preferred)
• Legal Assistant: 1 year (Preferred)